Creating multiple print outputs from a single Flare TOC

A couple of weeks ago, I presented “MadCap Flare for the Total Newbie” as part of MadCap software’s free webinar series (recording and slides here.) As part of that presentation, I talked about Flare’s multi-channel publishing capabilities, and I gave an example of the way that one of my clients is using multi-channel publishing. In this case, my client is using Flare to generate one HTML5 site, one epub file, and around 70 standalone Word and PDF files all from one Flare TOC.

I’ve received a lot of questions about what I presented in that webinar, but by far the most common question has been, “How did you get 70 different Word and PDF outputs from one TOC?”

Well, here’s how.

Step 1: Select the “Generate Multiple Documents” option in the Word and PDF targets.

In the Word target, this option is in the Advanced tab under the MS Word Output section. Click the checkbox for Generate multiple documents for MS Word output.

Option to select in your Word target if you want multiple Word documents.

Option to select in your Word target if you want multiple Word documents.

In the PDF target, this option is also in the Advanced tab. Click the checkbox for Generate multiple documents for native XPS/PDF output.

Option to select if you want multiple PDF files.

Option to select if you want multiple PDF files.

Step 2: In your Flare TOC, set a Chapter Break where you want a new Word or PDF file to start.

The way you tell Flare to start a new file in the output is by setting chapter breaks in your TOC wherever you want the new file to start. To do this, open your Flare TOC, right-click on the topic where you want a new file to start, and click Properties. In the Printed Output tab, select Chapter Break from the Break Type drop-down list. If you want the page numbering to restart, then you can specify that in the Page Number section in this same tab.

And that’s it!

 

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